Before start using our Reliable School Management System consider a general scenario of typical school of class 1 to 12th, each classes have sections like Section A, Section B. Students enter in classes by new admission or promoted from previous class after successful passing of previous class. During course of student we will charge fees to students and collecting them at monthly or one time basis. We like to record attendance of our students. There will various subjects for different classes like some subjects are theory and some are practical. Exams are created using these subjects and classes. Our School may be providing transport facility to student. Our school have hostels and providing hostel facility to our students. Obviously our school has teachers to teach and manage students. We like to communicate our teachers, students and parents. Our school have library for students have to maintain books inventory. We like to record all the expenses done in our school like miscellaneous bills, salary payments etc. After everything we like to analyze various reports based on our school.

Apart from above we provide access to Reliable School Management System to other users like Teachers, Accountants, Librarians, Students and their Parent. For these Smart School have 8 inbuilt user’s roles- SuperAdmin, Admin, Teacher, Accountant, Librarian, Receptionist, Student and Parent. Virtually you can create unlimited number of user roles for staff members.

Click here to learn how to Login to Admin Panel and learn the various parts of the system and how they work.

Login to Admin Panel through URL – http://schoolname.relaut.com/site/login

For our demo you can click here to login and see the working of Reliable School Management System without paying any amount.

Login to Demo Admin Panel

After successful login you will reach to Admin Dashboard. Below you can find navigational overview of screen.

Here are some of the modules provided in the panel –

• Front Office – for all reception/front office related activities like enquiries, calls, visitors, postal receive/dispatch
• Student Information – for all the information related to student like student search, profile, student admission, student history
• Fees Collection – for all the details related to student fees collection, fees master creation, fees dues, fees reports
• Income – for all the income other than fees collection can be manage here like add income, search income, income head
• Expenses – for all the expenses related to school can be manage here like add expenses, search expenses, expense head
• Attendance – for managing student attendance and attendance report
• Examinations – for managing all the exams conducted by school like create exam, schedule exam, exam marks entry, marks grade
• Academics – for managing all the parameters / master data required to run school like classes, sections, subjects, assign teachers, class timetable, promote student to upper class
• Human Resource – for all the information related to staff members can be manage here like staff search, profile, attendance, payroll, leaves
• Communicate – it works like a notice board basically a messaging system for communication to students, parents and teachers
• Download Center – for managing downloadable documents like assignments, study material, syllabus and other documents need to distribute students and teachers
• Homework – teachers can give homework here and further evaluate them
• Library – all the books in your library can be manage here
• Inventory – manage all the assets of your school with stocks and store under inventory module
• Transport – for managing transportation service like routes and their fares
• Hostel – for managing hostels, hostel rooms and their fares
• Certificate – design and generate student certificate and ID Card here
• Front CMS – manage front public site of Smart School here by creating pages, menus, events, gallery, news
• Reports – all the various reports related to different modules can be found here
• System Settings – configure Smart School here for different settings like school, sessions, admin password, SMS, Paypal, backup / restore, languages
• Calendar & ToDo List – track and manage all daily/monthly activities and create your task in to do list

To understand how Reliable School Management System works first we need to configure and setup it for our school. In the next article/ documentation we will change some basic settings according to our school.

Note: In Teacher Restricted Mode teachers can see only their allotted class student data as Class Teacher or as Subject Teacher)

After completion of  basic setup of school, its time to add academic details in Reliable School Management System like Classes, Sections, Subjects, Teachers.

• For adding classes go to Academics > Classes, before adding classes first add Sections from Academics > Sections. Select Sections comes under a Class when you adding a Class. Classes can be add from left side Add Class form and added classes can be see right side Class List. Add all classes running in your school here.
• For adding sections go to Academics > Sections, Sections can be add from left side Add Section form and added section can be see right side Section List. Add all section name used in your school here e.g. Class 1 has 3 sections A, B, C and Class 2 has only A, B sections then we will add 3 sections A, B, C here. After adding sections, select section comes in a Class when you adding Classes.
• For adding Teachers go to Human Resource > Staff Directory, Teachers can be add from top right corner Add Staff button. At this page you can add any staff by selecting its role. If we are creating teacher then we should select Teacher as role and designation as role.
• For adding subjects go to Academics > Subjects, Subjects can be add from left side Add Subject form and added subjects can be see right side Subject List. Add all subjects including theory and practical in your school here. Subjects will be assign to their classes in next step.
• For assigning subjects to their classes go to Academics > Assign Subjects select Class 6 and section A then click on Search button, now below a row has been open for selecting subject and teacher for this subject. For adding more rows click on Add button. After selecting all subjects and their concerning teachers click on Save button in present right bottom to save all subjects and teachers under this class-section.
• For assigning Class Teacher on Classes go to Academics > Assign Class Teachers select Class 6 and section A then check on Teachers you want to assign as Class Teacher.

Great! Reliable School Management setup is completed. Next we will discuss Student Information module.

1. Student Details
2. Student Admission
3. Student Report
4. Guardian Report
5. Student History
6. Student Login Credential
7. Student Categories
8. Student House
9. Disabled Students

Before adding any student detail we have to add Categories, School House then take Student Admission.

• Student Categories– Go to Student Information > Student Categories Add all student categories here. Student categories can be caste, community or group wise.
• Student House– Go to Student Information > Student House Add all student house here. Student house is also another type of grouping of students.
• Student Admission– Go to Student Information > Student Admission add student basic details Admission No, Roll No, select Class and Section, First Name, Last Name, Gender, Date Of Birth, Category, Religion, Caste, Student Mobile Number, Email, Admission Date, Student Photo, Blood Group, Student House, Height, Weight, As on Date,Click on Add Sibling button if this student has sibling and already study in this school and select sibling , add student Father, Mother and Guardian details. Now click on Save button to complete student admission, if you want to add more details of student like Student Address Details, Transport Route Details, Hostel Details, Miscellaneous Details, RTE (Right To Education – in some countries there is a government funded scheme under which student get free education and government pay fees for these students) and Upload Documents then click on Add More Detail button. Student admission, admit students in by default in current selected session.To importing bulk students for admission click on upper right side Import Student button. Now select class and section and browse .csv and click on Import Students Data file to import student data. You can download sample .csv file by clicking upper right Download Sample Import File button. Note that by importing bulk student you have to update student record for proper admission record.
• Student Details– Go to Student Information > Student Details select Class and Section and click on Search button to get student list under this class-section. You can also search student by keyword in Search Input Box and click on Search button. After search you will get student list below. There are two views here one is List View and Details View. Every row has three buttons in right side Show (to see student profile), Edit (to edit student profile) and Add Fee (to add student fees). Click on Show button to open student profile. Student profile page provides 360* View of student, consist student basic details, address details, parent / guardian details, miscellaneous details, fees details, exam details, documents and timeline related to student. You can check student and their guardian login credentials by clicking on Login Details link. If any student get admitted by mistake and we need to Disable student then you can click on red color hands down icon button. After disabling student you can also Delete this disabled student. Be careful! once student deleted, there is no way to rollback its record.
• Student Report– Go to Student Information > Student Report here you can view class-section wise student report.
• Guardian Report– Go to Student Information > Guardian Report here you can view class-section wise student guardian report.
• Student History– Go to Student Information > Student History here you can view class and session wise Student History.
• Student Login Credential– Go to Student Information > Student Login Credential here you can view class-section wise Student/Parent Login Credential.
• Disabled Student– Go to Student Information > Disabled Student here you can view all Disabled Students.

Note: If student has more than one sibling study in school then you do not have to select all the siblings just select any one sibling and system automatic detects other siblings.

1. Collect Fees
2. Fees Master
3. Fees Group
4. Fees Type
5. Fees Discount
6. Search Fees Payment
7. Search Due Fees
8. Fees Statement
9. Balance Fees Report
10. Fees Carry Forward

First we have to prepare our Fees Structure by configuring Fees Type, Fees Group and Fees Master then we will Collect Fees of students then we will understand and review various fees reports by using Search Fees Payment, Search Due Fees, Fees Statement and Balance Fees Report.Remember Fee Structure is session based.

Lets understand how we will create fees structure in Reliable School Management System by using Fees Type, Fees Group & Fees Master. Fees Type means different types of fees can be collect by school e.g. Admission Fees, April Month Fees, May Month Fees, June Month Fees, Exam Fees, Dress/Uniform Fees, Library Fees, Sports Fees, Transportation Bus Fees, Picnic Fees etc. Fees Group Fees Group is use to make grouping of different Fees Type Then you can assign/allocate this Fees Group to whole class-section or a particular student. When you assign/allocate a Fees Group on a class-section or a particular student all Fees Type under this group with their Fees Master amount will be applied directly. You can assign/allocate multiple Fees Groups on a class-section or a particular student. Suppose we have created a Fees Group with the name Class 6 (2 Instalments) and added Fees Types Admission Fees (Rs.1000), 1st Instalment (Rs.2000), 2nd Instalment (Rs.2000) then assign/allocate this Fees Group Class 6 (2 Instalments) on those students only who want to pay fees in 2 Instalments. You can create another Fees Group with the name Class 6 (1 Instalments) and add Fees Type Admission Fees (Rs.1000), Full Instalment (Rs.6000). You can also create another fees group with the name Class 6 Transport Fees and add Transport Fees as Fees Type and assign/allocate on those students who use transport facility.

• Fees Type– Go to Fees Collection > Fees Type add all your Fees Type here with Fees Code. All Fees Type can be see at right side of this page.
• Fees Group– Go to Fees Collection > Fees Group add all your Fees Group here. All Fees Group can be see at right side of this page.
• Fees Master– Go to Fees Collection > Fees Master add all your fees amount for current selected session here. Select Fees Group then Fees Type then Due Date then enter Amount means fees amount for selected session now click Save button. All Fees Master with Fees Group and Fees Code with amount can be see at right side of this page for current selected session.        To assign/allocate Fees Group click on Assign/View button from Action column. Now at next page select Class then Section and click on Search button. Now select the students on which you want to assign/allocate this Fees Group then click on Save button.
• Fees Discount– Go to Fees Collection > Fees Discount add all your Fees Discount here with Discount Name, Discount Code, Amount and Description. All Fees Discount can be see at right side of this page. To assign/allocate discount click on Assign/View button from Action column.     On Next page select Class and Section then click on Search button. After Search select students on which this discount have to be applied then click on Save button
• Collect Fees– Go to Fees Collection > Collect Fees select Class & Section & click in Search button to get student list under this class-section. You can also search student by keyword in Search Input Box and click on Search button. After search you will get student list below. Click on Collect Fees button to go to collect fees page. Here you can see student details including student picture then next you can see all assign/allocate fees details. Collecting fees is very simple just click the + button from Action column a modal window will appear, here select Date then Amount will be auto fetch by balance for this Fees Invoice. You can enter any amount for Partial Fees payment, then select Discount Group or enter Discount (if any) then enter Fine (if any) then Payment Mode then Note then click on Collect Fees button. Now fees has been collected & Revert button visible for reverting this fees. For printing Fees Receipt click on Print button from Action column.
• Fees Discount Adjustment: If you have applied discount by selection of Discount Group then there is no need for any adjustment. When you assign/allocate Fees Discount on any student then it will be only assigned. To make it apply you need to adjust this discount on any Fees Invoice payment by giving discount. To apply discount you need to first give discount on any fees invoice then click on Apply Discount button from Action column, a modal window will be open. Here enter Payment Id on which this discount has been given and enter description (if any). Now click on Apply Discount button to apply discount.
• Search Fees Payment– Go to Fees Collection > Search Fees Payment for searching any fees payment details through Payment ID enter Payment Id & click search button you will get the details for this payment id.
• Search Due Fees– Go to Fees Collection > Search Due Fees for searching those students who have not done payment for a particular fees type then select Fees Category then Fees Type then Class then Section & click Search button, you will get all the students list for due fees.
• Fees Statement– Go to Fees Collection > Fees Statement to get fees statement for a student. Select Class then Section then Student then click Search.
• Balance Fees Report– Go to Fees Collection > Balance Fees Report to know Total Fees, Total Paid Fees & Total Balance Fees in a particular Section, select Class then Section then click on Search button.
• Fees Carry Forward– Go to Fees Collection > Fees Carry Forward if any student has balance fees in previous session then you can forward this balance fees to current session. Select Class, Section then click Search button. Students with balance fees will be display below. If you want you can edit balance fees amount to be forward. In Top right corner you can see Due Date for all these fees forward. This Due Date will be number of days ahead which is set in System Settings > General Setting > Fees Due Days. This balance fees carry forward can be see in collect fees page as Balance Master (Fees Group) and Previous Session Balance (Fees Code).

Note: Fees Type and Fees Group are not dependent on Academic Session but Fees Master is created session wise so you need to enter Fees Master data for every session.

1. Student Attendance
2. Attendance By Date
3. Attendance Report

First we will enter Student Attendance then we will search student attendance for a particular date or we can get whole month students Attendance Report.

• Student Attendance– Go to Attendance > Student Attendance select Class then Section then Attendance Date then click Search button. Now below you can see list of students & attendance options like Present, Late, Absent etc. Select the attendance for students then click on Submit Attendance button. To enter National Holiday or Sunday select Mark as holiday button then Submit Attendance button. Note that is attendance is already submitted for a date then you can only edit attendance.
• Attendance By Date– Go to Attendance > Attendance By Date to check attendance for a particular date select Class then Section then Date then click on Search button.
• Attendance Report– Go to Attendance > Attendance Report to check attendance for a whole month select Class then Section then Month then click Search button.

1. Exam List
2. Exam Schedule
3. Marks Register
4. Marks Grade

First we will prepare Marks Grade then create exam in Exam List then enter Exam Schedule then enter marks in Marks Register. Note that there is no need to prepare Marks Grade if your institution is not following Grading System in exams. Just leave Marks Grade & don’t make any entry in it.

• Marks Grade– Go to Examination > Marks Grade enter Grade Name, Percent From, Percent Upto, Description & click on Save button. All the grades can be see at right side of this page.
• Exam List– Go to Examination > Exam List enter Exam Name, Note & click Save button. All the exams can be see at the right side of this page, you can also check exam status by clicking View Status button.
• Exam Schedule– Go to Examination > Exam Schedule this section has two parts 1) Adding/Editing Exam Schedule 2) Viewing existing Exam Schedule.
  For Adding/Editing Exam Schedule click on Add button then on next page select Exam Name, Class, Section then you will get all Subjects now enter Date, Exam Start Time, Exam End Time, Exam Room, Exam Subject Full Marks, Exam Subjects Minimum Passing Marks & click on Submit button to save exam Schedule.
  For viewing existing Exam Schedule (go to Examination > Exam Schedule) select Class, Section then click Search button, you will see all exams under this Class-Section now click View to see Exam Schedule.
• Marks Register– Go to Examination > Marks Register Marks Register section has two parts 1) Adding/Editing exam marks 2) Viewing exam marks.
  For Adding/Editing Exam Marks click on Add button then on next page select Exam Name, Class, Section then you will get all students list now enter marks for all the exam subjects & click on Save button to submit marks.
  For viewing Exam Marks (go to Examination > Marks Register) select Exam Name, Class, Section to see marks list.

1. Add Income
2. Search Income
3. Income Head

First we will create our Income Head then we will Add our daily/monthly Incomes then we will Search our Income.

• Income Head– Go to Income > Income Head enter Income Head and its Description then click on Save button. All Income head can be see right side of this page.
• Add Income– Go to Income > Add Income select Income Head then enter Income Name then Invoice Number, Date of Income then Amount then Attach Document then Description & click on Save button. Recently added 10 Incomes can be see right side of this page.
• Search Income– Go to Income > Search Income to search Incomes between two dates or by a keyword select Date From & Date To or enter keyword then click on Search button, you will get the list of all Incomes related to your search criteria.

1. Add Expense
2. Search Expense
3. Expense Head

First we will create our Expense Head then we will Add our daily/monthly Expenses then we will Search our Expense.

• Expense Head– Go to Expenses > Expense Head enter Expense Head and its Description then click on Save button. All expense head can be see right side of this page.
• Add Expense– Go to Expenses > Add Expense select Expense Head then enter expense Name then Invoice Number, Date of expense then Amount then Attach Document then Description & click on Save button. Recently added 10 expenses can be see right side of this page.
• Search Expense– Go to Expenses > Search Expense to search expenses between two dates or by a keyword select Date From & Date To or enter keyword then click on Search button, you will get the list of all expenses related to your search criteria.